Order To Cash - Verkoop

Verkoop -

Activate Auto Update Purchase Line reservations

This function helps you manage your reservations more easily and without needing to recreate reservations manually. 

The default BC behaviour regarding “respecting” existing reservations is as follows:

• When items are purchased (due to demand from Sales orders and/or Service orders), this results in a purchase order line. Manual reservation (from sales to purchase or v.v.) creates a link between purchase and sales. Manual reservation is time-intensive.

• When the "Expected Receipt date" on the Purchase Order line (on which the reservation has been made) is updated to a date after the Planned Shipment Date of the Sales Order Line, an error message regarding date conflict follows. You then have to delete the reservation, adjust dates on sales, and then make a new reservation. This is very time consuming.

Conditions / preparations before start using this functionality

1. Base Calendar Code must be configured

   1. Make sure a Base Calendar Code is configured at the page [Company Information]

   2. Configure the Base Calendar and make sure your company's non-working days are configured properly. As these are taken into account whilst calculating the new dates to be entered in the date fields at the target lines from the Reservation Entries. 

Behaviour with these functions activated

If a Purchase order line is (partially) reserved: Reservations are kept intact when you update the Planned Receipt date and / or Expected Receipt date at a Purchase order Line. All target lines from all Reservation Entries are updated according to the settings as configured at this [Wholesale 365 Setup] page. 

Configuration

Automatische datumupdates van Verkooporderregels met reserveringen op Inkooporderregels

Gereserveerde verkoopregels (op inkoopregels) automatisch bijwerken

Met deze functie kun je reserveringen eenvoudiger beheren, zonder dat reserveringen handmatig opnieuw aangemaakt hoeven te worden.

Het standaard BC-gedrag met betrekking tot het “respecteren” van bestaande reserveringen is als volgt:

• Wanneer artikelen worden ingekocht (vanwege vraag vanuit Verkooporders en/of Serviceorders), resulteert dit in een Inkooporderregel. Handmatig reserveren (van verkoop naar inkoop of v.v.) zorgt voor een koppeling tussen inkoop en verkoop. Handmatig reserveren is tijdrovend.

• Wanneer de "Verwachte ontvangstdatum" op de Inkooporderregel (waarop de reservering is gemaakt) wordt bijgewerkt naar een datum na de geplande verzenddatum van de verkooporderregel, volgt er een foutmelding over een datumconflict.

• Vervolgens moet je als gebruiker de reserveringsregels van de Inkooporderregel verwijderen, de verkoopdata aanpassen en vervolgens een nieuwe reservering maken. Dit is erg tijdrovend.

Voorwaarden / voorbereidingen om deze functionaliteit te gebruiken

1. Basisagenda moet worden geconfigureerd

   1. Zorg ervoor dat er een Basisagenda is geconfigureerd op de pagina [Bedrijfsinformatie]

   2. Configureer de Basisagenda en zorg ervoor dat de niet-werkdagen van je bedrijf correct zijn geconfigureerd. Dit is nodig omdat hiermee rekening wordt gehouden bij het berekenen van de nieuwe data die moeten worden ingevoerd in de datumvelden op de doelregels uit de Reserveringsposten tussen Inkoop- en Verkooporderregels.

Gedrag met deze functies geactiveerd

• Als een Inkooporderregel (gedeeltelijk) gereserveerd is:

  • Reserveringen blijven intact wanneer je bij een Inkooporderregel de Geplande ontvangstdatum en/of Verwachte ontvangstdatum bijwerkt. Alle doelregels van alle reserveringsinvoer worden bijgewerkt naar een datum volgens de instellingen zoals geconfigureerd op de pagina ‘Wholesale 365 Setup’.

Configuratie

1. Activeer de primaire “Geautomatiseerde datumupdates”-opties voor elk documentregeltype waarvoor u deze functionaliteit wilt gebruiken: “regulier” Verkooporderregels, dropshipment-Verkooporderregels, speciale Verkooporderregelsen/of serviceregels;

2. Activeer eventueel de optie als je wilt dat de optie 'Automatisch bijwerken' ook wordt geactiveerd bij openstaande verkooporders en/of openstaande serviceorders

3. Bepaal de periode (doorlooptijd) die moet worden gebruikt voor elk van de geactiveerde documentregeltypen.

   1. De doorlooptijd moet worden ingevoerd als voorbeelden van “3D” (voor 3 dagen) of “1W” (voor 1 week)

   2. De Doorlooptijd wordt toegevoegd aan de datum die wordt ingevoerd op de inkoopregel, met inachtneming van de basiskalender uit [Bedrijfsinformatie]. Je kunt deze doorlooptijd gebruiken om de Leadtime voor inkomende en uitgaande zendingen toe te voegen die je organisatie nodig heeft.

4. Bepaal welke datums in de doeldocumentregels je automatisch wilt bijwerken wanneer de inkooporderregel wordt bijgewerkt

5. Bepaal voor elk van deze datums of je wilt dat deze datums vooruit (verder in de toekomst) en/of achteruit (dichter bij het heden) worden gemanipuleerd.

Configuration of the Auto Update functionality at the BC "Wholesale 365 Setup" page.

Verkoop - Advanced AutoReserve

Activate Advanced AutoReserve

This function helps you balancing supply and demand, by creating reservations automatically for you. Reservations help to link Demand (Sales / Service) and Supply (Stock and Purchase).  With Reservations you allocate "Free supply" to a certain Demand. This helps your organization to keep track of the part of the supply that's allocated and the part that's free available.  

The default BC behaviour regarding creation of reservations is as follows:

• Reservations have to be populated manually, which is time consuming. 

• In addition, sales lines and service lines that are not yet fully reserved must be manually checked periodically and an attempt must be made to reserve them. For example, because availability has arisen between the moment of creating the sales lines / services lines and the current moment. Allocating that availability is therefore a continuous manual action. 

Voorwaarden / voorbereidingen om deze functionaliteit te gebruiken

1. Determine for which type of demand you want reservations to be created automatically: for each of the following types you can activate the setting separately: 

   1. Sales Order Lines

   2. Sales Order Lines - Special Order

   3. Service Item Lines

2. Determine if you want reservations to be created for documents with status “Open” as well. This is not always desirable, for example if your organization considers Open orders as not yet approved or not yet received as an order from the customer. In that case it is undesirable that reservations are made on Open orders, because these would then allocate freely available supply.

Gedrag met deze functies geactiveerd

AutoReserve function is an automated version of the default BC Reservation functionality, with the following altered behaviour:

• For regular Sales Orders and Service Orders: 

  • Always executes the AutoReserve action from page Reservation (498, Worksheet)

• For Sales Orders - Special Orders: 

  • AutoReserve via Purchase Order for all applicable lines: (Because: Special order Lines can't be reserved via the Sales order Line)

    • Lookup Purchase order via Purchase Line (39) (fields Special Order Sales No. - 5714 and Special Order Sales Line No. - 5715)

    • And execute the Purchase Order Line function "Functions" --> "Reserve", to create the reservation

Configuratie

1. Open the page [Wholesale 365 Setup] and look for the “Automated Reservations” header

2. Activate each of the following options as wished by your organization:

   1. Auto Reserve Sales Order Lines: once activated, this executes BC's AutoReserve action when entering a Quantity at line level

   2. Auto Reserve Sales Order Lines (Special Order): once activated, this executes BC's AutoReserve action using codeunit 11295064 that's should be scheduled in a Job Queue. This codeunit creates Reservation Entries via the Special Purchase Order Line that's linked to the Special Sales Order Line.

   3. Auto Reserve Service Item Lines: once activated, this executes BC's AutoReserve action when entering a Quantity at line level

3. (optionally) Enter “Auto Reserve Sales Period” / “Auto Reserve Service Period” parameter

   Use this when it is not always desirable to reserve automatically. Example: when you don't want to Auto reserve for orders that have to be delivered far into the future. Then you hijack free stock too early, and you might not be able to fullfill orders that are received at a later date from your customers, but are requested to be delivered earlier.

   1. Entering a parameter enables the following behaviour: Autoreserve is only executed when:

      1. the "Requested Delivery date" of the Sales line lies within the bandwith from the entered parameter value.   

      2. the "Planned Delivery date" of the Service line lies within the bandwith from the entered parameter value. 

4. Activate (part of) the “Auto Reserve Open Orders” functionalities if needed

5. Activate (part of) the “Auto Reserve Sales Order on Release” if needed

   1. Activating this feature, will trigger AutoReserve on releasing the Sales order and/or Service order. 

   2. This can be helpfull when your organization uses the release of an order as a sign that a reservation may be made. Usually you will not use this function in combination with the “Autoreserve on open orders” feature.  When you activate this feature, you do not have to wait for the Job Queue to run for AutoReserve, but an immediate reservation will be attempted on that specific order.

Beperkingen

1. Auto Reserve respects the "Reserve" setting at line level: meaning that the Value (Never/Optional/Always) is taken into account when trying to AutoReserve Saleslines and/or Servicelines.

2. Auto Reserve respects the “Auto Reserve Sales Period” / “Auto Reserve Service Period” parameter, which can be entered at the Wholesale 365 Setup page as well. 

3. When “Auto Reserve Open Orders” is activated, the function ”Auto Reserve Orders on Release" cannot be activated. Because creating reservations upon release won't make sense, as reservations for Open Orders are already being created.

4. When ”Auto Reserve Orders on Release" is activated, the function “Auto Reserve Open Orders” cannot be activated. Because the Release proces should be the trigger to create reservations for the orderlines. 

Configuration of the Auto Reservation functionality at the BC "Wholesale 365 Setup" page.

Configuration of the AutoReserve CodeUnit 11295064

Verkoop - Status indicator (Sales lines, Service Lines, Transfer order lines, Assembly order lines, Production order lines)

Activate Status Indicator

This function to gives you instant insight in the "Status" of Sales/Service/Transfer order lines as quickly as possible by adding an icon to each line. This helps you to focus on lines that need attention and what I need to work on to arrange things for them (e.g. purchasing them / warehouse actities, etc.)

Gedrag met deze functies geactiveerd

When activated, a status column is added to the Sales and/or Service and/or Transfer order lines. 

Configuratie

1. Activate the primary “Show status in …." options as desired

2. If desired, use the “Import Icons” option to import custom Icons for each status to meet your organizations needs. 

Functionele toelichting

Please check this page for a more detailed explanation: Wholesale365 Status Indicator

Activate Status Indicator at Sales and/or Service and/or Transfer order lines, Assembly order lines and/or Production order lines

Verkoop - Create Warehouse Shipments and Warehouse Picks automatically

Activate Auto Create Warehouse Shipments and/or Warehouse Picks

This function ensures that you no longer have to monitor the released Sales Orders yourself and check your orders for deliverability. And you have to create Warehouse Shipments yourself for those Sales Orders that are (partly) available. Once activated, Warehouse Shipments and Warehouse picks will be created automatically for your Sales Orders, taking into account the parameters as entered at the Wholesale 365 Setup page. This feature helps to provide customers with the goods they have ordered as quickly and optimally as possible, because this feature will help to maximize the number of shipments and provide customers with the goods requested as soon as possible and therefore maximize turnover. 

Het standaard BC-gedrag met betrekking tot het aanmaken van Magazijnverzendingen en Magazijnpicks is als volgt:

• Warehouse Shipments and Warehouse Picks have to be populated manually, which is time consuming.

• Warehouse Shipments can be created manually while the choice the user makes is not always logical, sometimes it is better to ship other Sales Orders first. 

Voorwaarden / voorbereidingen om deze functionaliteit te gebruiken

1. Advanced warehouse configuration in BC must be set up to use this functionality.

2. Determine the number of days in advance when you want the Warehouse Shipment to be created (example: 3D). Once the Sales Header, Requested Delivery Date will be within 3 days from the Working Date, the Warehouse Shipment will be created

3. Determine if you want Warehouse Shipments to be created for Sakes Orders / Shipping advice combinations:

   1. Shipping Advice Partial:  Will result in partial Warehouse Shipments as well, and thus increase in number of Warehouse Shipments

   2. Shipping Advice Complete: Will result in only complete Warehouse Shipments as well, for the entire Sales Order

   3. Both:  For Shipping Advice Partial and Complete

Gedrag met deze functies geactiveerd

Warehouse Shipments and / or Warehouse Picks are automatically created. This happens periodically by executing a scheduled Job Queue. 

Beperkingen

1. Advanced warehouse configuration in BC must be set up to use this functionality.

Configuratie

1. Open the page [Wholesale 365 Setup] and look for the “Sales Orders:  Warehouse Shipments and Warehouse Picks” header

2. Activate each of the options in this chapter as wished by your organization:

3. Make sure to schedule Job Queues 11295068 BBS_AutoWarehouseShipment and BBS_AutoWarehouseShipment11295069 BBS_AutoWarehousePicks

   1. By default, those will be scheduled once every day (= once every 1320 minutes) 

Activate Auto Create Warehouse Shipments and/or Warehouse Picks

Schedule Job Queues 11295068 BBS_AutoWarehouseShipment and BBS_AutoWarehouseShipment11295069 BBS_AutoWarehousePicks